India Mobile Congress (IMC) 2025: Powered By Dreamcast With Real-Time Experience And AI

With 1,47,000+ attendees, the 9th edition of the India Mobile Congress (IMC) 2025, co-hosted by the Department of Telecommunications (DoT) and the Cellular Operators Association of India (COAI), stood as a monumental testament to India's largest digital ecosystem. Held alongside the prestigious.

The event solidified its position as Asia's best digital technology forum. Over four action-packed days at Pragati Maidan, New Delhi, IMC 2025 evolved into a massive carnival of tech innovation, bringing together global leaders, innovators, and enthusiasts under the theme “The Future is Now.”

Following our proven track record of supplying state-of-the-art event technology services to some of the nation’s most prominent national events, Dreamcast took up the mantle as the event’s technological core in IMC 2025.

This was owing to the massive number of people anticipated to attend, which included technological experts, delegates from around the globe, and exhibitors. In IMC 2025, we designed an efficient technology system that could ensure smooth processes during registration, badge making, access control, turnstiles, and VIP management.

What Pain Points Was IMC Facing Before Dreamcast?

Here are the major pain points of IMC before Dreamcast came into the picture:

1. Long Lines at Registration Desks due to Bottleneck

With more than 1,00,000+ attendees expected to attend, including thousands of students coming all at once, there is bound to be chaos at registration desks, which would create an unnecessary hassle for the participants.

2. Unauthorized Entry and Security Risk

Being a prominent technology event, and organized by DoT & COAI (government agencies), the security of the event is important to ensure that there is no unauthorized entry or gate-crashing.

3. Chaos among VIPs and Important Dignitaries

The conference had the presence of many union ministers, CEOs from international telecommunication companies, and dignitaries from abroad, who were expected to grace the occasion. Waiting for these dignitaries at the general counter was not ideal from a security perspective.

4. Zonal Restrictions and VIP Zones

Being a massive event, the event venue was more than 1 Lakh+ square feet, including highly sensitive zones like ministerial booths, private round tables, and a startup zone named 'Aspire'. Any general visitor/attendee/student is not to enter these zones unintentionally.

5. Managing Passes of 400+ Exhibitors/465 Startups

Pass management is always difficult when dealing with so many exhibitors and startups, each having its own quota of passes and staff on the ground.

How Did Dreamcast Manage 1 Lakh+ Attendees at IMC 2025?

For Dreamcast, the main priority was the removal of bottlenecks from a large-scale venue characterized by strict security measures and multiple entries. With our innovative approaches to implementing digital pre-registration and creating real-time verification platforms at each entrance, Dreamcast’s comprehensive suite of event technology tools for registration and ticketing became a reliable backbone.

So, let’s explore how we made logistics work smoothly for thousands of users on a daily basis.

Also Read: From 500 to 5 Lakh Attendees: How Dreamcast Delivers at Scale

1. Smart Registration & Access Management

To host an event involving multiple stakeholders, such as the IMC 2025, one needs to achieve a seamless combination of accessibility and impenetrable security. Dreamcast provided all of that by creating a network across both offline and online channels. From ordinary tech-loving attendees, students, international guests, to VIP government representatives, all types of visitors were exposed to a streamlined process that eliminates lengthy lines and delays.

2. Easy Online & Offline Registrations

To accommodate this enormous rush of event-goers, Dreamcast offered the following efficient and highly trafficked platform for registration that supported multi-user capacity within different types:

• The Digital Runway (Pre-Registration): Participants effortlessly completed their registrations through our dedicated platform, which promptly issued instant confirmations and their personal M-badges directly through WhatsApp or email, allowing for a seamless transition into the main event without making any contact whatsoever.
• On-site registrations Physical registration counters were established to help participants register at the event site on the day itself. We facilitated the smooth processing of thousands of walk-ins thanks to our intuitive user interfaces.

Read More: 10 Smart Strategies to Reduce High Event Registration Congestion

3. Quick & Fast Entry

What connected the entry point to Pragati Maidan to the glorious exhibition centers was Dreamcast’s state-of-the-art On-Site Badge Printing Technology

• With the use of high-speed industrial thermal printers, the self-service and assisted counters were able to print out the attendees’ M-badges instantly within 10 seconds for each visitor.
• This reduced physical queuing and also spread the traffic evenly, achieving high-volume processing from the outset.

4. Turnstile & Gate Integration with Access Management

The logistics involved with booking a vast place like Pragati Maidan entailed meticulous engineering efforts. Dreamcast accomplished the successful integration of our advanced access control system into the place’s infrastructure. The entire process went a level up in terms of security and efficient traffic management.

• Turnstile System Integration: Dreamcast’s scanning equipment was directly integrated with the sturdy turnstiles on-site. Our scanners would open up the turnstiles automatically as soon as they read valid badges, thereby blocking any unauthorized entry.
• Zoning Security Management: Considering the multi-layered design of IMC 2025 and its special zones like the Aspire zone for start-ups, roundtable discussions, ministerial showcases, and exhibition zones, our scanners were designed to regulate entry into different zones according to attendee badges. This reduced physical queuing and also spread the traffic evenly, achieving high-volume processing from the outset.

5. VIP & Special Guest Access

The IMC 2025 was a grand affair and involved some distinguished government officials, top-level telecom executives from around the world, and diplomats. For such key individuals, it was decided that regular entry procedures would be scrapped in favor of a VIP tracking system.

• VIP Tracking System: By utilizing specially designed RFID technology along with the help of long-range scanners, a central command dashboard enabled real-time tracking of VIPs whenever they entered restricted areas or keynote presentation halls.
• Security Alerts: Organizers of the conference were immediately alerted regarding the arrival of key dignitaries, so as to provide the best form of hospitality and security.

6. Exhibitor & Partner Enablement

More than 400 exhibitors have shown cutting-edge applications in the fields of 5G, 6G, Artificial Intelligence, IoT, Cloud Computing, and Green Technologies. This ensured that our partner companies were able to effectively manage their employees securely.

• Exhibitor Portal and Pass Allocation Management: Dreamcast offered an exhibitor portal that enabled our partner companies to easily upload and manage pass allocations for their employees before the event.

Quantum & Next-Gen

Presentations about studies related to 6G, Quantum Communication, and satellite device connectivity.

Artificial Intelligence & Smart Infrastructure

Applications of GenAI, Edge Computing, Smart Cities, and Intelligent Transportation. Attendees were also capable of accessing the following features:

• Snipin AI: Create brief videos or clips out of longer meetings, video calls, or events to make them more shareable and comprehensible for viewers.

• Event Co-Pilot: Ensure that questions asked during an event by participants receive prompt and clear answers, preventing any miscommunication.

Indigenous Excellence

Significant presence by 100+ 5G Labs from India featuring locally manufactured technologies, clean tech, and cybersecurity architecture.

Also Read: A Step-by-Step Guide to Selecting the Perfect Attendee Mobile App

How Dreamcast Became a Crucial Part of IMC 2024?

The Dreamcast platform played a vital role in powering the India Mobile Congress (IMC) 2024, held on 15-18 October. It is among the largest events in Asia in terms of telecom and technology. By registering attendees, managing their engagement, and running event operations on a large scale, Dreamcast helped to run this event smoothly.

This was done through the efficient check-in process, whereby more than 1,50,000+ people registered themselves in more than 15+ categories. With the help of QR codes and printed out badges in seconds using special kiosks and counters. The Dreamcast team even developed an app that made the event engaging for attendees coming from 65+ countries. You can watch more about it here:

Make Dreamcast Your Strong Companion in Managing Access, Registration, and Attendee Engagement

IMC 2025 was the 9th India Mobile Congress, which has been able to achieve a successful demonstration of Indian dominance in the global world of digitization. With the huge logistical problems that came along with the organization of this event.

Dreamcast managed to provide an efficient and safe technological platform, enabling rapid and secure operations. With quick badge production and efficient integration of turnstiles and VIP monitoring systems, our technology helped to make crowd management a flawless process. We constantly work towards the improvement of event technology, and we can definitely say that the future of events is now!

1. How did Dreamcast manage to prevent long queues for over 1,00,000+ attendees at IMC 2025?

Dreamcast went for the use of digital pre-registrations with WhatsApp/email M-badges, along with high-speed thermal printers on site to ensure that physical badge printing took no more than 10 seconds per individual, leading to a smooth entry process.

2. How was event security maintained across the expansive venue and restricted zones?

The scanning mechanism was directly tied to physical turnstiles at the venue, with access restricted to specific areas such as VIP and B2B through turnstile control according to the category of participants.

3. What specific solution did you provide for managing VIPs and international dignitaries?

We set up a system for creating specific VIP badges and separated their entries to make it smoother and time-saving. This helped provide more attention to hospitality and security arrangements.

4. How did the technology handle the administrative pressure of managing passes for 400+ exhibitors?

Exhibitors had the freedom to assign passes to their respective team members through the Exhibitor Portal offered by Dreamcast, which saved efforts at the backend for the main organizing team. The most efficient method is a synchronized badging ecosystem. By instantly printing color-coded physical badges embedded with category-specific QR codes, access control teams can effortlessly segment and verify VIPs, general public, press, and delegates across different venue zones.